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Gmail Tips

Refresh Computers | Longwood FL imageDid you know that if you use Gmail then you can turn one email address into multiple email addresses by adding dots?
That’s because the only ‘dot’ Gmail cares about in your email address is the dot in @gmail.com.
This could come in handy if you want to give out different email addresses to different people in order to categorize them when received in your inbox.
For example, if your email address is johnsmith@gmail.com, you own all dotted versions of your address such as john.smith@gmail.com, jo.hn.s.mith@gmail.com, and so on.
So long as you use all of the letters and numbers in your email address then you can have people add dots anywhere in the name before the @ symbol. There is no setup required – just have people add a dot anywhere before the @ symbol and I guarantee you that you will receive that email in your inbox and it will even be labeled as coming from the new format with the dot added so it is easy to distinguish.

Refresh Computers | Longwood FL imageHow about a way to get an infinite number of email addresses using only one Gmail account? This is done by using the + sign before the @gmail.com symbol. For example, if your email address is johnsmith@gmail.com then you can use something like johnsmith+betty@gmail.com and the email will go to johnsmith@gmail.com because Gmail will always ignore the + sign and anything that follows it. When you receive the email, however, you will see it was sent to johnsmith+betty@gmail.com. If you have a business Gsuite or Google Workspace account using your own domain, for example, dave@refreshcomputers.net, you can use the dot and or the + sign trick, as well.

Refresh Computers | Longwood FL imageSchedule your emails to be sent at a later time or date. This is also easily done by clicking the down arrow button to the right of the word “Send” in your email. It will display an option to “Schedule Send” the email. This really comes in handy for you guys who forget your anniversary or your wife’s birthday. Schedule an email to yourself while you think about it so that it arrives on your anniversary or your wife’s birthday.

Refresh Computers | Longwood FL imageSend an email in Confidential Mode and your recipients won’t have the option to forward, copy, print, or download the email AND the email will also automatically be deleted on the date you set before sending the email. To send an email in confidential mode, after you’ve composed your email and before you send it, click the clock icon in the bottom menu to the right of the SEND button, and then set an expiration date. This email will be deleted from the recipients’ machine and it will also not be able to be forwarded, copied, printed, or downloaded. Of course, anyone can always take a screenshot if they want to but if they don’t know it’s going to be deleted automatically, then I suppose they may not think of taking a screenshot.

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